Description
FVRLibraries Room Usage Guidelines
General Guidelines
- Check-in: Stop at the desk when you arrive.
- Cleanup: Build cleanup into your time; return the room to its original condition.
- Children: Must be supervised at all times; cannot be left unattended.
- Cancellations: Give at least 24 hours’ notice if you need to cancel. Repeated no-shows may result in loss of privileges.
- Agreement: You must read and agree to the applicable policy when booking (Study Room Policy or Meeting Space Usage Policy).
Study Room Guidelines
Quiet space for individuals or small groups.
- Reservations: Available same day–2 weeks in advance, in person or online.
- Limit: One two-hour reservation per person per day.
- Confirmation: Reservations are automatically confirmed.
Meeting Room Guidelines
Free, public meetings/events only. Private events only in the Columbia Room (fees may apply).
- Reservations
- Online: Requests must be made 48 hours to 8 weeks in advance. (Vancouver Community Library requires 7 days to 8 weeks in advance).
- In person: Allowed at any time. Required for requests less than 48 hours (most branches) or less than 7 days (Vancouver).
- Same-day: In person only; limited to 2 hours.
- Limits: One active reservation per person/organization; consecutive days allowed; recurring reservations not allowed.
- Approval & Publicity
- Requests are reviewed within 2 business days (7 for Vancouver). You will receive an approval or denial by email.
- Wait for approval before advertising.
- Use the library’s official branch name (e.g., Cascade Park Community Library, Goldendale Community Library, Vancouver Community Library).
- FVRLibraries does not publicize your event.
- Event materials may not imply sponsorship or use the FVRLibraries logo.
- Flyers inside library buildings require staff approval.
- After-Hours Use
- Available only at Goldendale, Stevenson, White Salmon Valley, Yale Valley, and the Columbia Room (Vancouver).
- For Goldendale, Stevenson, and White Salmon Valley: Individuals with after-hours bookings must pick up keys during open hours before the event
- Special Use
- Alcohol requires prior approval from the Executive Director, proof of insurance, and a licensed server.
- Some activities (e.g., serving meals, performances, amplified music, fitness classes, large gatherings, or commercial activity) may require additional approval, restrictions, or proof of insurance.
- Decorations, adhesives, open flames, or equipment setup may be restricted. Check with library staff before planning special activities.
Study rooms are available for individuals and small groups. Reserve up to two weeks in advance for a maximum of two hours per day. Walk-ins are welcome when rooms are available. Reservations are held for 15 minutes after the scheduled start time. Study room reservations are automatically confirmed, so once you've made one, simply come in to the library at the reserved time and ask at the desk.