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FVRLibraries Room Usage Guidelines

General Guidelines

• Check-in: Stop at the desk when you arrive.
• Cleanup: Build cleanup into your time; return the room to its original condition.
• Children: Must be supervised at all times; cannot be left unattended.
• Cancellations: Give at least 24 hours’ notice if you need to cancel. Repeated no-shows may result in loss of privileges.
• Agreement: You must read and agree to the applicable policy when booking (Study Room Policy or Meeting Space Usage Policy).

Study Room Guidelines
Quiet space for individuals or small groups.

• Reservations: Available same day–2 weeks in advance, in person or online.
• Limit: One two-hour reservation per person per day.
• Confirmation: Reservations are automatically confirmed.

Meeting Room Guidelines 
Free, public meetings/events only. Private events only in the Columbia Room (fees may apply).

• Reservations
  • Online: Requests must be made 48 hours to 8 weeks in advance. (Vancouver Community Library requires 7 days to 8 weeks in advance).
  • In person: Allowed at any time. Required for requests less than 48 hours (most branches) or less than 7 days (Vancouver).
  • Same-day: In person only; limited to 2 hours.
  • Limits: One active reservation per person/organization; consecutive days allowed; recurring reservations not allowed.
• Approval & Publicity
  • Requests are reviewed within 2 business days (7 for Vancouver). You will receive an approval or denial by email.
  • Wait for approval before advertising.
  • Use the library’s official branch name (e.g., Cascade Park Community Library, Goldendale Community Library, Vancouver Community Library).
  • FVRLibraries does not publicize your event.
  • Event materials may not imply sponsorship or use the FVRLibraries logo.
  • Flyers inside library buildings require staff approval.
     
• After-Hours Use
  • Available only at Goldendale, Stevenson, White Salmon Valley, Yale Valley, and the Columbia Room (Vancouver).
  • For Goldendale, Stevenson, and White Salmon Valley: Individuals with after-hours bookings must pick up keys during open hours before the event
     
• Special Use
  • Alcohol requires prior approval from the Executive Director, proof of insurance, and a licensed server.
  • Some activities (e.g., serving meals, performances, amplified music, fitness classes, large gatherings, or commercial activity) may require additional approval, restrictions, or proof of insurance.
  • Decorations, adhesives, open flames, or equipment setup may be restricted. Check with library staff before planning special activities.

Meeting Room Reservations
Meeting rooms will be made available to the public on a first-come, first-served basis. Reservations may be requested up to eight weeks before the event and no less than 7 days in advance. Multiple day (consecutive) requests are allowed; repeating (weekly, monthly, etc.) are not.

For same-day use, please schedule in person at the library. Same-day use is first-come, first-served and limited to 2 hours.

Klickitat Room

579 square foot meeting room (20’ x 29’) on level 4. The recommended occupancy limit is 30 people, with 28 chairs available.