Description
FVRLibraries Room Usage Guidelines
General Guidelines
- Check-in: Stop at the desk when you arrive.
- Cleanup: Build cleanup into your time; return the room to its original condition.
- Children: Must be supervised at all times; cannot be left unattended.
- Cancellations: Give at least 24 hours’ notice if you need to cancel. Repeated no-shows may result in loss of privileges.
- Agreement: You must read and agree to the applicable policy when booking (Study Room Policy or Meeting Space Usage Policy).
Study Room Guidelines
Quiet space for individuals or small groups.
- Reservations: Available same day–2 weeks in advance, in person or online.
- Limit: One two-hour reservation per person per day.
- Confirmation: Reservations are automatically confirmed.
Meeting Room Guidelines
Free, public meetings/events only. Private events only in the Columbia Room (fees may apply).
- Reservations
- Online: Requests must be made 48 hours to 8 weeks in advance. (Vancouver Community Library requires 7 days to 8 weeks in advance).
- In person: Allowed at any time. Required for requests less than 48 hours (most branches) or less than 7 days (Vancouver).
- Same-day: In person only; limited to 2 hours.
- Limits: One active reservation per person/organization; consecutive days allowed; recurring reservations not allowed.
- Approval & Publicity
- Requests are reviewed within 2 business days (7 for Vancouver). You will receive an approval or denial by email.
- Wait for approval before advertising.
- Use the library’s official branch name (e.g., Cascade Park Community Library, Goldendale Community Library, Vancouver Community Library).
- FVRLibraries does not publicize your event.
- Event materials may not imply sponsorship or use the FVRLibraries logo.
- Flyers inside library buildings require staff approval.
- After-Hours Use
- Available only at Goldendale, Stevenson, White Salmon Valley, Yale Valley, and the Columbia Room (Vancouver).
- For Goldendale, Stevenson, and White Salmon Valley: Individuals with after-hours bookings must pick up keys during open hours before the event
- Special Use
- Alcohol requires prior approval from the Executive Director, proof of insurance, and a licensed server.
- Some activities (e.g., serving meals, performances, amplified music, fitness classes, large gatherings, or commercial activity) may require additional approval, restrictions, or proof of insurance.
- Decorations, adhesives, open flames, or equipment setup may be restricted. Check with library staff before planning special activities.